ADMINISTRATIVE ASSISTANT
Able to build on working knowledge and experience in both being part of a team and independently in coordinating, planning, organizing and completing a wide range of administrative duties. Deadlines, projects, multi-tasking and detail oriented work are done with confidential professionalism. Strong organizational skills with a high level of attention to detail. Ability to handle projects and follow through to completion. Committed, self-motivated and ability to adapt to different situations and changing priorities. Strong communication and "people skills" - ability to effectively interact with various levels throughout the organization. Ability to work in team environment – independently and multi-task. Notary Public.
AXA EQUITABLE / AXA ADVISORS, NY / NJ 1995 - 2018
Administrative Assistant -- Compliance Department
VP of Compliance / Broker-Dealer Operations - Created and edited various correspondence, documents, and reports including letters, memos, agendas, and manuals. Data entry on spreadsheets for periodic reports. Maintain files of correspondence and the Regulatory Examiner’s reports. Answered telephone calls advising who was calling and business reason. Upon request, compiled regulatory examination information for State and FINRA requests and audits. Maintained calendar, schedule events and appointments, meeting rooms, and catering. Coordinated travel arrangements and expense reports including paying registration fees, reserving hotel accommodations and rental cars, and scheduling other necessities. Back-up for other administrative assistants when necessary. Ordered / stocked office supplies for department.
VP of Compliance / Broker-Dealer Regulatory reporting – Created and edited various correspondence, documents, and reports including letters, memos, agendas, and manuals. Data entry on spreadsheets for periodic reports. Assisted managers under VP with any clerical work and filing. Answered telephone calls advising who was calling and business reason. Upon request, compiled information for State and FINRA requests and audits. Prepared expense reports. Back-up for other administrative assistants when necessary. Ordered / stocked office supplies for department.
VP of Advertising – Served as a Gatekeeper for the advertising submission department creating and maintaining hard copy and electronic filing system. The department upgraded to Pinpoint, assigned workload to 6 advertising managers in the Pinpoint queue than RegEd AdTrax, when system changed. When requested created reports, pulled and copied files for inquiries by State and FINRA audits.
Law Department - When assigned, assisted General Counsels with general secretarial duties. Assigned Notice of Levy requests from different states which information was researched, compiled and returned to the appropriate area. Also assigne...
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